Pre-Onboarding communicates that the internship candidate is considered for a specific internship seat, roles and responsibilities, and to confirm his/her interest in the position. The Manager schedules a 60-minute recorded Zoom video conference with the internship candidate and informs the meeting agenda. We remove sensitive information/credentials from the meeting recording before publishing to Lovia Team YouTube channel (the video may be unlisted or public).
The internship candidate should prepare his/her personal and professional stories before the meeting. This will ensure a timely meeting and encourage good asynchronous collaboration practices that are essential for an all-remote team.
The meeting agenda is as follows:
| 0. Lobby Talk (5 mins before start) | Get to know each other, audio & video check |
| 1. Segue (5 mins; 00-05) | 1. Candidate introduces him/herself, shares personal/professional good news about him/herself 2. Manager introduces him/herself, shares personal/professional good news about him/herself or the company |
| 2. Personal Story (10 mins; 05-15) | Candidate shares his/her: * personal interests * hobbies * favorite books, music, Korean drama, etc. * life values * family |
| 3. Professional Story (10 mins; 15-25) | Candidate reviews his/her: * education history * career history * achievements * strong skills * career outlook and 5-year future plan * your motivation to join Lovia? |
| 4. Company Brief (10 mins; 25-35) | Manager shares: * company vision (core values, core focus, 10 year target financially and people ops) * products & services * EOS methodology * collaboration tools: FusionAuth SSO, About Lovia, Notion, Lovia Chat, GitLab, AWS, Kubernetes, Cawemo |
| 5. Seat Brief (10 mins; 35-45) | Manager shares a brief overview of the candidate’s: * roles and responsibilities (i.e. expected results), and accountability chart * suggested tasks * timeline * non-disclosure agreement (NDA) — yet we are very open about many things! |
| 6. Benefits & Facilities (5 mins; 45-50) | Manager explains the (non-monetary) benefits and facilities team members (including interns) will have access to. Time & Attention * weekly 1-on-1 mentoring (both during a Level 10 Meeting and a dedicated mentoring session) * meals during on-site events/meetings Training * Lovia Handbook. These pages are not read-only: all team members are strongly encouraged to give suggestions, make edits & improve our Handbook * TutsPlus Premium tutorials, courses, guides, e-books * SkillJet Premium courses * DataDriven courses * if you need books, courses, learning resources, etc. go get it, expense it, and we’ll reimburse you Resources * unlimited usage of premium stock photos, videos, music, templates, etc. at Envato Elements and Twenty20 * digital marketing & creative design software subscriptions, e.g. Crello, Canva Pro, Flixier, Wave.video, InVideo, etc. see complete list here: Sales & Marketing * real-world datasets (under NDA) Transportation & Communication Expenses * transportation expenses, including gasoline, ojol * mobile data Technology * compute, storage, databases, SaaS, CI/CD, in GitLab, AWS, and Kubernetes …additional tools & resources as needed. Digitally Verifiable Certificate of Completion * Here’s an example (Angela’s): https://talentiva.net/certs/6136fc66-6277-4764-b39b-c57fb007fc24/ |
| 7. Q & A (5 mins; 50-55) | Candidate can ask anything about the internship, benefits, responsibilities, schedule, etc. Candidate should feel free to ask guidance on additional preparations/learning that may help smooth the upcoming onboarding process, so he/she can be productive from day one. |
| 8. Conclude (5 mins; 55-60) | * Recap the todo list * Review the internship contract * Schedule onboarding meeting, which should be no later than 4 business days before start date * Ensure there are important reminders in the Notion card |